Construction Administration Coordinator

Job ID: IRVCACI0919

Construction Administration Coordinator

Irvine, CA

Overview

CannonDesign has an exciting opportunity for a part-time opportunity (20 hours per week - 4 hours per day) for a Construction Administration Coordinator based in our Irvine Office. If your skills and experience are a match for the position described below, we’d love to hear from you.
 
ABOUT OUR FIRM
We are an integrated global design firm that unites a diverse team of architects, engineers, constructors, builders, strategists, researchers, and industry specialists driven by a singular goal – to help solve our clients' and society's greatest challenges.
 
ABOUT THE ROLE
The ideal Construction Administration Coordinator will provide construction administration support on projects in collaboration with project construction administrators, architects, engineers, and firm leadership.
 
WHAT YOU WILL DO
  • Assist Architects and Engineers in their construction administration duties by forwarding, monitoring and processing shop drawings, requests for information, change orders and other project documents.
  • Manage the flow of construction-related documents, including inputting and recording data in web-based Construction Information System (CIS), for multiple local and regional construction projects.
  • Assist the project Construction Administrator in coordination of procedures at the start of each project, including setting up new projects in CIS, entering directories, uploading drawings, etc.
  • Interface with Contractors, Construction Managers, Clients and Consultants. Set up job-specific communication protocols based on established standard operating procedures. Create supporting documents using Microsoft Office and CIS.
  • Issue and process all documents associated with Change Orders, including, requests, quotes, etc.  Monitor contractor response and produce final documents for signature, using Microsoft Office and/or web-based CIS. Verify mathematical accuracy and supporting documents of payment applications and change orders. Enter same into CIS. 
  • Secure and process closeout documents. Produce weekly/monthly reports for project leadership using web-based CIS.
  • Monitor expiration of insurance certificates and bonds. Perform administrative activities such as preparing, copying, and emailing documents.
  • Maintain electronic files and comply with Firm Retention Policy for applicable paper and electronic files.
     
 
ABOUT YOUR QUALIFICATIONS
  • Qualified candidates must have 3 or more years of relevant construction and/or building mechanical systems administration experience. Associate Degree preferred.
  • Demonstrated administrative skills in an office setting required.
  • Excellent organizational and communication skills are essential.
  • Must be able to work in multi-tasked, deadline driven environment and handle a large volume of electronic documents.
  • Aptitude in Procore or similar Construction Information Systems, Microsoft Office Suite, PDF editor (Adobe or Bluebeam) strongly desired.
 
ABOUT WORKING HERE
  • We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about
  • We know you have a life outside of the office. That’s why we offer the convenience of flexible scheduling, including the ability to work remotely on occasion
  • We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design We advocate for equity, diversity and inclusion efforts through the leadership of our Diversity + Inclusion Council, Women’s Forum, and other community advocacy initiatives
  • We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.
  • The NEXT Council is a group of dynamic, multi-faceted employees that collaborates closely with firm leadership. Together, council members act as a catalyst for our practice’s evolution – a think tank for innovation, improvement and growth.
 
Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.
 
As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.
 
CannonDesign recognizes the value of diversity in our workforce. We are committed to equal opportunity. We consider all qualified employment applicants without regard to race, religion, color, gender, age, national origin, sexual orientation, gender identity, partnership status, protected veteran status, disability, or any other status protected by federal, state, or local law. Individuals who hold legal work authorization applicable to employment at CannonDesign in the United States will be considered without regard to citizenship/alienage.