Administrative Assistant

Job ID: WNYAAII919

Administrative Assistant

Buffalo, NY

Overview

CannonDesign has an exceptional opportunity for an Administrative Assistant based in our downtown Buffalo, NY office. We are an integrated global design firm that unites a dynamic team of architects, engineers, strategists, futurists, researchers, and industry specialists driven by a singular goal - to help solve our clients' and society's greatest challenges.
 
ABOUT OUR FIRM
We are an integrated global design firm that unites a diverse team of architects, engineers, constructors, builders, strategists, researchers, and industry specialists driven by a singular goal – to help solve our clients' and society's greatest challenges.
 
ABOUT THE ROLE
The successful candidate will provide administrative support to the engineering department and staff throughout our Buffalo office.
 
WHAT YOU WILL DO
  • Type and format letters, memos, transmittals, minutes, presentation materials, reports and other documents using Word and PowerPoint.
  • Prepare moderate to complex spreadsheets, database work in Excel and Access.
  • Assist in completing expense reports.
  • Maintain our firm-wide professional licensing database.
  • Compose and edit simple to moderately complex documents.
  • Coordinate in-house or off-site meetings and events, including meeting materials, equipment set-up, and ordering and set-up of food and beverages.
  • Assist with the coordination of social events sponsored by the firm.
  • Perform as CannonDesign Academy Liaison for Buffalo office.
  • Provide office new hire orientations as needed.
  • Work with the firm’s travel agency to make travel arrangements.
  • Assist in providing switchboard relief.
  • Screen calls, email, or correspondence as directed
  • Maintain records for financial status of projects.
  • Communicate effectively with clients on administrative matters.
  • Cross train in administrative functions and tasks as directed by supervisor
  • May handle other responsibilities as needed.
 

ABOUT YOUR QUALIFICATIONS

  • High School Diploma and a minimum of five years of related experience working as an Administrative Support professional required.
  • Associate degree is a plus. Experience working in a professional services firm preferred.
  • Excellent verbal and written communication skills. Strong attention to detail and focus on accuracy with work is a must.
  • Ability to work in highly collaborative and deadline driven environment.
  • Advanced skills in Microsoft Word, Excel and PowerPoint required.
  • Experience with Procore, Deltek Vision and/or other accounting software preferred.
 
ABOUT WORKING HERE
  • We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about
  • We know you have a life outside of the office. That’s why we offer the convenience of flexible scheduling, including the ability to work remotely on occasion
  • We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design We advocate for equity, diversity and inclusion efforts through the leadership of our Diversity + Inclusion Council, Women’s Forum, and other community advocacy initiatives
  • We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.
  • The NEXT Council is a group of dynamic, multi-faceted employees that collaborates closely with firm leadership. Together, council members act as a catalyst for our practice’s evolution – a think tank for innovation, improvement and growth.
 
Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.
 
As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.
 
CannonDesign recognizes the value of diversity in our workforce. We are committed to equal opportunity. We consider all qualified employment applicants without regard to race, religion, color, gender, age, national origin, sexual orientation, gender identity, partnership status, protected veteran status, disability, or any other status protected by federal, state, or local law. Individuals who hold legal work authorization applicable to employment at CannonDesign in the United States will be considered without regard to citizenship/alienage.